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Purchase Management

✓ Included in every Axovira plan

Purchase Management takes you from purchase request to goods receipt in one flow — with vendor management, purchase orders, and returns built in. Every goods receipt note updates inventory and the ledger automatically.

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Included in: Starter, Professional, Business, Enterprise Category: Operations Integrates with: Inventory, Finance, Production
Purchase orders overview dashboard
214 purchase orders processed last month

Purchase Requests

Raise and approve requests
before an order goes out.

Purchase Orders

Vendor terms, quantities &
pricing, locked in.

Goods Receipt Notes

Every delivery matched
to its purchase order.

Vendor Management

Profiles, terms & payables
in one place.

From Request To Order In Minutes

Purchase requests route for approval, then convert straight into a purchase order — no re-typing, no lost paper trail.

  • ✓Purchase requests & approvals
  • ✓Purchase orders with vendor terms
  • ✓Full purchase history & reports
Purchase order list

Every Delivery, Reconciled Automatically

Goods receipt notes match against open purchase orders, so partial deliveries and discrepancies never slip through.

  • ✓GRNs matched to purchase orders
  • ✓Partial & over-delivery handling
  • ✓Stock updates the moment goods arrive
Goods receipt note screen

Know Exactly Who You Owe

Every vendor's balance, purchase history, and statement is one click away — no chasing invoices at month-end.

  • ✓Vendor profiles & payables
  • ✓Purchase returns handled cleanly
  • ✓Vendor-wise purchase reports
Vendor ledger panel

Purchase Management is built for businesses juggling multiple vendors and constant reordering — manufacturers sourcing raw materials, printers ordering stock and ink, or distributors restocking from dozens of suppliers at once. Every step, from request to payment, is tracked in one place.

Because Purchasing shares one dataset with Inventory and Finance, a goods receipt note updates stock and the vendor ledger the moment it's posted — no manual reconciliation, no duplicate entry.

FeatureStarterProfessionalBusinessEnterprise
Purchase requests & orders✓✓✓✓
Goods receipt notes✓✓✓✓
Vendor profiles & ledger✓✓✓✓
Purchase returns—✓✓✓
Multi-approval workflows——✓✓
Vendor comparison & reports—✓✓✓

Yes — posting a GRN updates the connected stock location and the vendor ledger instantly, with no separate entry needed.

Yes, on Business and above. Route requests through the right approvers before a purchase order is issued.

Yes — vendor-wise purchase reports make it easy to compare pricing and lead times before placing your next order.

Yes — raw material purchases feed directly into Production's material tracking, so job costing stays accurate.

Works Seamlessly With

Purchasing shares its data with these connected modules.

Operations

Inventory Management

Stock levels updated on every GRN.

Explore module
Sales

Sales Management

Quotes, orders & invoices in one flow.

Explore module
Finance

Accounts & Finance

Payables posted the moment goods arrive.

Explore module
Production

Production Management

Raw materials feed straight into job costing.

Explore module